How to Manage Occupancy Levels
If you want to know how to properly manage the occupancy levels of your rooms or apartments, this article will be useful to you.
The first thing to clarify is how you want the search results to appear in your booking engine.
Let’s look at some examples:
Example 1:
Fixed price regardless of the number of guests (up to a maximum)
If the apartment has a maximum capacity (e.g., 4 people) and the price stays the same regardless of the number of guests (from 1 to 4), it is sufficient to create a single rate for the maximum occupancy (e.g., 4 guests).
To ensure guests can find availability even when searching for a smaller number of people (e.g., 2), you need to enable the “Show also greater occupancy” option in the section “Booking Engine > General Setup”.
Example 2:
Price varies based on the number of guests (or with supplements)
If the price changes depending on occupancy (e.g., price for 1–2 guests is X, a supplement is added from the 3rd guest, or each occupancy level has a different rate), we recommend creating derived rates for each occupancy level.
This ensures guests can find availability even when searching for fewer people and allows you to manage pricing variations by level.
If you want to set up child rates, we suggest reading our dedicated article.
Now that we’ve clarified how to configure occupancy levels for your direct website, let’s see what needs to be done to configure them properly on the portals as well.
Booking.com: To manage occupancy-based pricing on Booking.com, you can refer to this article.
Expedia: You’ll need to ask Expedia to enable occupancy-based pricing on your account. This article contains all the details.
Agoda: If you want to manage occupancy levels on this portal, you’ll need to create all derived rates in Octorate, then contact us via chat and we will import the rates for this portal.
Bedandbreakfast.it: If you want to manage different occupancy levels here, you must create all derived rates in Octorate, then contact us via chat and indicate the price differences for each level.
All portals based on listings—such as Airbnb, Vrbo, Hometogo, Marriott, Holidu—require a different setup. You’ll find all the details in this article.
If you have any other doubts, feel free to contact us.
See you soon!
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