From the Accounting > Payment Slips section, you will see all the list of documents issued. filter them by:
Number of document
Date of issue
Property Owner
Status of Payment
Click on the dedicated button to make any modifications or on the button with the arrow, to delete or print out the document.
If you wish to create a new Payment Slip, click on [+ Add new] then.
Fill in all the fields and pay particular attention to the field that enables you to
1️⃣ Select who proceeds to the collection of reservations
the agency or the owner?
You will also have to specify:
2️⃣ Who's the owner
3️⃣ The reference currency and conversion rate
If you wish to present payment statements to owners in a currency different from the one set in your account, you can enter here the currency and conversion rate to calculate for the chosen currency.
This will allow you to display the chosen currency in the courtesy document, while invoices will continue to be issued in the currency set in your account.
4️⃣ The details of the payment
5️⃣ The reservations involved
To select the bookings you want to include in the statement, click on Add a booking:
You can decide whether to set the filter by arrival date or departure date:
Click on Search to see the list of bookings and then click on Add.
You will find the list of bookings according to the dates you set. You can further filter the bookings by applying the filter by property (ID) or room.
The list also includes cancelled bookings, you can always decide to remove one or more bookings from the list by clicking on the x corresponding to the item you want to remove.
⚠️ N.B. Regarding canceled reservations, the system does not take into account Cancellation Policies. Consequently, should the percentage of your earnings be considered on the basis of the cancellation penalty appearing in the bill, bear in mind that this change will have to be made manually in the Payment Slip.
Each reservation also shows the total revenue recorded in its detail
The total of each reservation is gross, therefore including VAT
Every time you make a change on the calculation percentages in the commission rules setup sections, remember to update the document manually to see the correct data on the payment slip.
6️⃣ Potential additional charges (maintenance or services)
Click on [Add new] to insert them and modify the amount. This section will help you indicate maintenance or service costs to be charged to the owners. If instead you need to return costs to the owners, due to any expenses that must be reimbursed to them, you can enter the amount as negative.
7️⃣ The total
will be divided, according to your set up.
By activating the [Collect tax] entry in the document, you will see the separation of VAT among the items in the bill
Once you click on [Save] at the end of the page, you will also see the [Print] button.
The Simplified Layout
enables you to print a file that only contains the essential information for the owner, meaning their amounts of competence
This is the classic layout:
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Furthermore, by accessing this section, you can download the payment stream in XML together with the F24 Document (Italy).
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An alternative to create a Payment Slips is from the Property Owners > Reservations section. You can select the reservations of your interest and then issue a Payment Slip by clicking on the dedicated button, and following the rules described above.
Click HERE to read the general article.
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Talk to you soon!
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