In this article, we will see together how to manage checkins for multiple and group bookings.
First, let's define the difference between a group booking and a multiple booking.
Multiple bookings are added to the calendar by clicking on bookings > add booking, selecting the quantity and types that will be part of that same booking:
Group bookings, on the other hand, are added from bookings > add booking, by activating the group booking option:
Here is the dedicated article to see in detail how to create a group booking.
Having defined these differences, you have to decide whether for these two types of bookings you want to request only the document of the group leader or the document of each head of the family.
In PMS > Administration > send police cards cards you will have to set the option Group guests by room to YES if you want to ask for the document of each head of the family (one per room), instead, you will have to put it on NO if you are only interested in registering the group leader's document (only one document for the entire reservation).
In the case of bookings with multiple rooms together you will see the list of all the rooms on the right side:
In the top bar you can click on "edit guest list" to start registering your guests:
On the new page, you will be able to enter the names of the guests in the respective rooms and create your rooming list (1), you will also be able to print a PDF file with the list of all the guests and their rooms (2), finally, you will be able to access the guest list section to record the stay slips (3)
By clicking on the button "guest list" you will access the page for registering the accommodation slips where you will be able to complete the data to send to the police for all guests of the reservation.
In case of bookings for multiple rooms you will also find the room field in which the room to which the guest has been assigned will be indicated:
When guest registration is complete, you can click on save draft and enable sending to be able to send the slips to the police.
Have a nice day!
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