Do you need to issue invoices for bookings coming from portals, properly managing the commission amounts?
Let’s take a look!
We have a feature that allows you to manage this payment and invoice the booking in the way that’s most convenient for you!
First, you’ll need to create a profile for an external OTA, specifying invoicing rules according to your needs.
Go to PMS > Administration > Customer data, click on the orange + to add a new profile, and select External OTA:
Enter the required information and pay special attention to the Billing rule section, these settings will help you manage the registration of the payout and the invoicing of portal bookings.
Payment condition
Date based on reservation creation: The booking payout is automatically recorded with the date of the booking day
Date based on checkin date: The booking payout is automatically recorded with the date of the check-in day.
Manual payment management: The payout payment is not recorded and the property will have to record it manually in the booking detail.
Commission management as payment
This option helps you manage the Airbnb commission on your invoice. This option can be set to YES or NO.
If set to YES, in the booking detail you will see a fictitious payment also recorded for the commission item.
The commission item will also be shown in the invoice items and the amount of the commission itself will be recorded as a collection to ensure that the total balance of the invoice and booking is always 0.
The commission collection is fictitious and will therefore not be taken into consideration by your structure's collection reports.
Once your external OTA has been configured, remember to associate it with the portal to ensure that all bookings coming from this portal adopt this same logic.
Go to channel manager > portal pencil and select the OTA you created:
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