In this article we will see together how to manage payments, extras and invoicing for group reservations through a real example.
Let's say that from the 15th to the18th of February, for three nights, the Around the World group consisting of 6 people divided into three rooms will stay at your accommodation.
➡️ Visualization of the amounts
Where we see the list of rooms, on the right side of the booking page, we see the total calculated for each room:
➡️ Recording of receipts
To record a collection, you can click on the + button in the payments section of the reservation:
In the new window that opens you can enter the payment method, the payment date and you can decide whether this collection is to be linked to a specific room:
If you receive a collection that concerns the entire group and not just a specific room, you can leave the room field blank.
➡️ Group Extras
To insert an extra in a booking of multiple rooms you can insert it directly in the room detail by clicking on the + in the extra field
When registering the extra you can decide whether to add this extra to each room or whether to add it as relating to the group.
➡️ Billing
To invoice the reservation you can click on the + in the Invoices/receipts field.
Here you can decide who will pay the invoice, the customer or the manager.
By selecting Manager, the total amount to pay for rooms will automatically be considered as an item to be invoiced, while by selecting Customer, the extras and tourist taxes will be considered:
You will still be able to modify the suggested entries, according to your needs. You can also decide whether to select items by category or by room.
Talk to you soon!
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